![]() For each event, the best course of action is to: limit access of PII only to those individuals authorized to handle it, create a paper trail and verify information reached its destination. Then contact them after transmission to ensure they received it. If one is not available, contact the office prior to faxing, so they know information is coming. When faxing information use a secure fax line. Don’t let PII documents sit on a printer where unauthorized employees or contractors can have access to the information. This creates a paper trail in the event items are misplaced or lost. When sending PII by courier mark "signature required" when sending documents. If PII needs to be sent by courier, printed, or faxed several steps should be taken.Instructions can be found on the privacy web page in the section "Documents for Download." Your email will be blocked if Social Security Numbers are sent unencrypted.PII shall only be accessed from government furnished equipment (GFE) or contractor maintained computers configured in accordance with GSA IT security policy and technical security standards. PII shall not be stored on or accessed from personally owned computers or personally owned mobile devices. ![]()
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